Property Dealer Management System

A Property Dealer Management System is a specialized real estate CRM and inventory management platform designed for property dealers, brokers, builders, and agencies. It centralizes property listings, matches buyer requirements with available units, schedules site visits, and tracks bookings to accelerate deal closures.

Managing leads via WhatsApp chats and paper notes often causes missed follow-ups, lost client requirements, and duplicate agent calls. Our property dealer software organizes every lead in a structured sales pipeline with automated follow-up alerts, complete communication histories, and prompt inventory matching.

Yes. The platform supports residential apartments, villas, plots, commercial offices, retail shops, and warehouses across both outright sale and rental/leasing categories with custom pricing, area measurements, and furnishing statuses.

The system features smart matching filters that instantly compare a prospective client's budget, preferred locality, configuration (e.g., 2BHK, 3BHK, commercial plot), and possession timeline against your active property inventory.

Yes. Brokers can schedule client site visits, assign escorting field executives, send automated calendar reminders to buyers, and record post-visit customer feedback and interest levels directly on mobile devices.

Yes. Each property listing includes a secure digital vault where agents can store high-resolution photos, architectural floor plans, title deeds, NOCs, master layout maps, and video walkthrough links for quick sharing with qualified buyers.

When a deal is closed, the system records token payments, generates booking summaries, and maps construction-linked or time-linked payment milestone schedules with automated payment due alerts.

Yes. The software tracks gross brokerage earnings, agent commission percentages, co-broker splits, channel partner referral fees, received payments, and pending receivables with full accounting transparency.

Yes. The system is cloud-ready and fully responsive on smartphones, tablets, and laptops, enabling field agents to look up property availability, add new buyer inquiries, and update visit notes on the go.

The software implements role-based data security permissions. Administrators can mask direct owner phone numbers and property addresses from junior agents until buyer verification and supervisor approval are completed.

Yes. Managers can view agent-wise leads, follow-ups, site visits, negotiations, closed deals, pending tasks, and performance reports.

Yes. Site visits can be scheduled with the client, property, agent, date, time, location, and remarks. Client feedback can also be recorded after the visit.

Yes. The client profile can show all properties shared, visits completed, feedback received, negotiations, and deal status.

Yes. Owner profiles can include contact details, identity information, linked properties, documents, asking price, and communication history. One owner can also have multiple properties.

Yes. The system can check owner mobile number, client mobile number, property location, building name, unit number, plot number, and other details to identify possible duplicates.

Yes. The system can record owner asking price, client offer, counteroffers, final agreed value, token amount, payment mode, receipt details, and negotiation history.

Yes. Brokerage can be calculated as a fixed amount, percentage, one-month rent, or custom value. Commission can also be split among agents, brokers, and channel partners.

Yes. Agreements, KYC documents, title papers, tax receipts, NOCs, registration documents, payment receipts, and other files can be uploaded. Access can be restricted based on user roles.

The dashboard can show total properties, active listings, new leads, pending follow-ups, scheduled visits, ongoing negotiations, closed deals, and pending commission. Reports can also be generated agent-wise, branch-wise, property-wise, and lead-source-wise.

Yes. Property types, fields, lead stages, roles, permissions, reports, workflows, and notifications can be customized. Multiple branches can use the same system with separate or combined access based on permissions.